Vice President, Finance and Administration

Vice President, Finance and Administration

Building Owners and Managers Association International (BOMA)

Location: Washington, DC (Hybrid, at least three days per week in office; relocating to Northern Virginia in summer 2027)
Type: Full Time
Salary: $225,000 to $250,000
Sector: Professional Association / Commercial Real Estate
Website: boma.org
Reports To: President, Mary Lue Peck

 

About the Organization

 

Since 1907, BOMA has been the leading association for commercial real estate professionals. Its mission is to advance a vibrant commercial real estate industry through advocacy, influence, and knowledge. BOMA operates through a related group of nonprofit, educational, business, and advocacy entities in the United States and Canada, and a federation of 79 local associations.

 

In 2023, BOMA and the Building Owners and Managers Institute (BOMI) came together to provide one trusted source for industry education and credentialing. More than 400,000 courses have been taken and 43,000 credentials earned through these programs.

 

BOMA is in a deliberate transformation: integrating BOMI into a unified enterprise, modernizing technology and the customer experience, strengthening its financial and operational foundation, and preparing to relocate its headquarters. The Association has an annual operating budget of approximately $15 million and a staff of approximately 40, with revenue from federation dues, conferences, education, corporate partnerships, publications, and investment income.

 

Guiding Values

 

• Customer First. Always.

• Own the Outcome.

• Straight Talk, Strong Relationships.

• Reach Across the Aisle.

• Honorable Innovation.

 

Position Summary

 

The Vice President, Finance and Administration is a key member of the executive leadership team and a close strategic partner to the President. The role provides financial leadership across a complex multi-entity structure, including entity-level accounting and reporting, intercompany activity, controls, consolidated reporting, and compliance in each jurisdiction.

 

This role is as much about building as stewardship. The Vice President will inherit meaningful progress and build the next stage of a scalable finance and administration function, including documented policies and procedures, internal controls, reliable reporting, and integrated systems. The role also leads selected administrative and HR functions in partnership with an outsourced HR provider.

 

Key Responsibilities

 

Financial Leadership and Stewardship

 

• Deliver accurate, timely, and decision-ready financial reporting to executive leadership and the Board

• Ensure financial statements, reconciliations, journal entries, payroll allocations, and month-end close are completed accurately and on time

• Maintain financial controls, accounting policies, and procedures that protect assets and ensure compliance

• Uphold integrity, accuracy, and transparency across financial operations

 

Financial Planning, Analysis, and Cash Flow

 

• Proactively monitor, manage, and forecast cash flow

• Identify financial trends, risks, and opportunities early and communicate them clearly

• Provide forecasting and analysis that support executive planning and decision making

• Give leadership timely insight into the organization's financial health

 

Budget Leadership and Accountability

 

• Plan, facilitate, and complete the annual budget on schedule

• Engage executive leaders in developing realistic operating budgets

• Monitor and communicate budget performance, addressing variances early and collaboratively

• Hold leaders accountable for managing within approved budgets

 

President, Board, and Governance Partnership

 

• Build a trusted working relationship with the Board Secretary/Treasurer

• Provide Audit and Finance Committees with accurate, timely, decision-ready information

• Deliver professional board reports in advance of meetings and respond promptly to board requests

 

Finance Function Leadership

 

• Make finance processes more efficient, documented, and scalable

• Evaluate and optimize the balance between outsourced and internal financial capabilities

• Identify and implement improvements to systems, technology, staffing, and workflows

• Develop team members' capability, accuracy, and responsiveness

 

Financial Operations

 

• Oversee accounts payable, accounts receivable, payroll administration, banking, ACH transactions, and reconciliations

• Keep financial records complete, documented, and audit ready

• Ensure vendor payments and regulatory reporting are accurate and timely

 

Risk, Compliance, and Administration

 

• Ensure accurate, timely federal, state, local, and Canadian tax filings, registrations, and reporting

• Manage annual audits on schedule and address findings promptly

• Review insurance coverage and organizational risk regularly

• Administer retirement plan fiduciary requirements, restricted and designated funds, and investment policies

• Ensure contracts are documented, reviewed for financial exposure, and executed under signature authority policies

• Coordinate controls and documentation supporting PAC and lobbying disclosures

 

Systems, Data, and Business Technology

 

• Configure and document financial systems to full capability, reducing manual workarounds

• Ensure data flowing between the AMS, LMS, e-commerce platforms, and general ledger is reconciled and trusted

• Evaluate technology investments with clear business cases, total cost of ownership, and expected return

• Serve as a credible partner on enterprise platform selection and implementation

 

Human Resources and Organizational Accountability

 

• Maintain strong working relationships with outsourced HR partners

• Ensure HR processes, compliance, and employee administration are accurate and on time

• Hold leaders accountable for completing performance reviews and people management responsibilities

• Ensure HR policies support organizational priorities and legal compliance

 

Leadership and Organizational Partnership

 

• Build productive working relationships across the organization

• Communicate financial concepts effectively to financial and non-financial audiences

• Handle difficult conversations proactively, with professionalism and respect

 

Competencies

 

• Builder mindset in organizations undergoing growth or transformation

• Strategic and operational financial leadership

• Executive business partnership with the President, leadership team, and Board

• Financial and analytical acumen

• Governance and organizational stewardship

• Operational discipline

• Discernment and judgment

• Influence and courageous communication

• Leadership and team development

• Relationship building and collaboration

• Accountability and ownership

• Problem solving and continuous improvement

• Risk and compliance orientation

• Systems and digital fluency

• Learning agility

 

Qualifications

 

• At least 10 years of progressively responsible financial leadership experience, preferably in an association, nonprofit, or similarly complex organization

• Commitment to BOMA's mission

• Experience as a strategic business partner to executive leadership and Boards

• Experience leading budgeting, financial planning, forecasting, cash flow management, and financial reporting

• Strong operational accounting experience and willingness to work hands-on in day-to-day operations

• Experience strengthening financial controls, accountability, and operational processes

• Experience overseeing audits, tax and regulatory filings, insurance and risk management, and compliance across multiple legal entities

• Experience overseeing or coordinating HR operations, preferably with an outsourced provider

• Experience leading organizational change, financial turnaround, or operational improvement

• Experience with Sage Intacct or a comparable ERP and advanced proficiency with financial reporting tools

• Experience with consolidated and entity-level reporting across related legal entities; Canadian operations or filings experience desirable

• Bachelor's degree in Accounting, Finance, Business Administration, or a related field required; CPA strongly preferred; MBA, CMA, or other advanced credential desirable

 

Candidates whose experience does not align with every qualification are encouraged to apply.

Reporting Relationships

 

Reports to the President and serves on the executive leadership team. Leads a team of three staff and is accountable for third-party finance and HR partners.

 

Benefits

 

Generous healthcare coverage, executive profit sharing opportunities, a generous employer-funded 401(k) contribution with immediate vesting, meaningful paid time off, and employer-paid disability and life insurance.

 

How to Apply

 

Submit a cover letter and resume through ZRG Aspen Leadership Group's posting for this role. Cover letters should respond to BOMA's mission and the responsibilities and competencies in the position prospectus. Review of applications begins immediately.

 

To nominate a candidate or inquire, contact Wisla Heneghan, Managing Director and Practice Lead, Finance and Operations: wislaheneghan@aspenleadershipgroup.com