Manager/Director of Finance and Administration

Manager/Director of Finance and Administration

Funders Concerned About AIDS (FCAA)

Location: Remote (United States)
Type: Full Time, Exempt
Salary: $80,000 to $100,000, depending on experience and final title
Sector: Philanthropy / HIV and Global Health
Website: fcaaids.org
Reports To: Executive Director

 

About the Organization

 

Funders Concerned About AIDS is a philanthropy-serving organization that informs, connects, and supports funders working to end the global HIV pandemic and advance justice, health, and human rights for communities most affected by HIV. FCAA serves as a hub for HIV philanthropy through research, funder education, donor coordination, convenings, and strategic communications.

 

FCAA is implementing a 2026 to 2030 strategic direction focused on helping philanthropy respond to urgent disruption, strengthen the core infrastructure of the field, and shape the future of HIV philanthropy. It is a small, fully remote organization of about five staff, supported by a virtual executive assistant and external consultants for bookkeeping, communications, and other specialized functions.

 

Position Summary

 

The Manager/Director of Finance and Administration will manage and improve FCAA's core financial, administrative, HR, governance, vendor, technology, and compliance systems. The role also supports the operational side of membership renewals, grants management, donor stewardship, report releases, and major convenings. The final title will be based on the selected candidate's experience.

 

FCAA is in a period of transition and system-building. This person will help modernize and document core administrative practices and ensure reliable systems for the organization's next phase. The ideal candidate is a practical problem-solver who enjoys making small organizations work better and is comfortable working independently across time zones.

 

Key Responsibilities

 

Finance and Administration

 

• Coordinate financial administration with the Executive Director, board treasurer, and contract bookkeeper, including budgeting, financial reporting, cash flow monitoring, grant tracking, and revenue projections

• Manage invoices, payables, credit card documentation, reimbursements, vendor payments, international payments, and revenue follow-up

• Coordinate audit, tax, insurance, banking, compliance, and internal control processes with external vendors and advisors

• Maintain finance, grants, compliance, and organizational calendars

 

Human Resources, Payroll, and People Operations

 

• Serve as primary administrative liaison with ADP for payroll, records, tax documentation, and expense reimbursements

• Liaise with FCAA's employer of record in Germany on payroll, benefits, and administrative needs

• Coordinate benefits administration, personnel records, onboarding, offboarding, leave tracking, performance review timelines, hiring logistics, and HR compliance

• Maintain HR policies, employee handbook materials, and staff procedures

 

Organizational Systems, Compliance, and Technology

 

• Manage administrative systems, records, files, subscriptions, workflows, and recurring operations processes

• Strengthen systems for document management, records retention, project tracking, technology access, and internal communications

• Lead development and implementation of key organizational policies and procedures

• Manage the IT vendor on support, software systems, Salesforce CRM, and AI and cybersecurity practices

 

Board and Governance Support

 

• Support board and committee meeting logistics, materials, minutes, resolutions, records, and follow-up

• Maintain board rosters, committee lists, governance documents, terms, and compliance records

• Ensure board materials are timely, accurate, and well organized

• Support the Treasurer and finance-related governance processes

 

Grants, Membership, and Donor Administration

 

• Maintain grant calendars, deadlines, funder records, award documents, and compliance requirements

• Support proposal and report logistics, budget materials, submissions, and funder follow-up

• Manage membership renewals, including invoices, reminders, payment tracking, member records, and Salesforce updates

• Coordinate logistics for donor and member meetings, briefings, sponsorship fulfillment, and stewardship touchpoints

 

Communications, Publications, and Event Operations

 

• Coordinate with the external communications firm, designers, copyeditors, web developers, and other vendors on timelines and production

• Manage logistics for research report releases, briefs, dashboards, newsletters, and website updates

• Support webinars, convenings, and major events, including registration, attendee tracking, invoicing, sponsor fulfillment, and post-event follow-up

• Coordinate basic website updates

 

Qualifications

 

• Minimum of five years of experience in nonprofit financial and operations administration

• Experience supporting nonprofit budgeting, financial reporting, and internal controls

• Experience managing HR, including payroll, benefits, records, onboarding and offboarding, and coordination with payroll, PEO, or employer of record providers

• Strong project management skills across multiple deadlines, vendors, and processes

• Excellent written and verbal communication in a remote environment

• Strong attention to detail and comfort creating systems, checklists, and standard operating procedures

• High discretion and sound judgment with confidential information

• Comfort working independently across time zones with a small, collaborative team

• Proof of work eligibility and ability to travel two to three times per year, including possible international travel with a valid passport

• Commitment to FCAA's mission and to work grounded in equity, human rights, LGBTQ+ justice, racial and gender justice, and community-led responses to HIV

 

Preferred Experience

 

• Experience in a philanthropy-serving organization, membership association, public health or HIV organization, or small nonprofit

• Proficiency with Salesforce or another CRM, Microsoft 365, accounting and payables systems, payroll and HR platforms, and project management tools

• Familiarity with HIV, global health, philanthropy, sexual and reproductive health and rights, or human rights movements

• Experience with foundation grants, sponsorships, member dues, or donor and member records

• Experience supporting an organization through transition, growth, or system-building

• Experience supporting senior leadership, boards, committees, and external stakeholders

• Experience coordinating external bookkeepers, communications firms, HR vendors, benefits brokers, and legal or accounting advisors

 

Travel

 

Approximately two to three trips per year for staff retreats, board meetings, convenings, or other FCAA events. Some travel may be international.

 

Benefits

 

Full medical and dental coverage, retirement plan contributions beginning in the sixth month of employment, a generous vacation schedule, six weeks of paid parental leave, and the option to use short-term disability for up to three months total.

 

How to Apply

 

Submit a resume and cover letter via BambooHR: https://fcaa.bamboohr.com/careers/26

Applications are reviewed on a rolling basis beginning mid-September. Interviews are expected in October and November 2026, with an offer by early December and a January 2027 start. No calls, please.

 

Equal Opportunity

 

FCAA is an equal opportunity employer and strongly encourages applications from people living with HIV, LGBTQ+ people, transgender and gender-expansive people, people of color, people with disabilities, immigrants, and people with lived experience in communities most affected by HIV.